Uploaded image for project: 'Jira Service Management Data Center'
  1. Jira Service Management Data Center
  2. JSDSERVER-38

As an admin I want Service Desk to recognise issues created by Mail Handlers and through the standard Create Issue

      NOTE: This bug report is for JIRA Service Desk Server. Using JIRA Service Desk Cloud? See the corresponding bug report.

      Cases

      Case 1: register for another user/customer

      Some customers call our service desk staff directly, hence, the backoffice JIRA user will register the issue for the customer contact (on the phone).

      Case 2: registered issues via JIRA project mail handler

      Customers submit an issue report via email to the registered servicedesk project mail ID.
      JIRA picks up this mail & converts into issue correctly.

      Problem: Customer portal view does not show these issues.

      What determines the visibility of issues in the Customer portal view on the service desk?
      • possible workaround: we can set the necessary values after issue creation
      • For some customers, we have multiple support contacts. These contacts should be able to see each other's issues.

          Form Name

            [JSDSERVER-38] As an admin I want Service Desk to recognise issues created by Mail Handlers and through the standard Create Issue

            Hey dgm, I've created JSD-837 to add the ability for regex configuration in the new mail handler. You can add yourself as a watcher on that to be notified of any updates.

            Marcus Silveira added a comment - Hey dgm , I've created JSD-837 to add the ability for regex configuration in the new mail handler. You can add yourself as a watcher on that to be notified of any updates.

            As jhuynh mentioned, this only resolves issues created from email, so I created https://jira.atlassian.com/browse/JSD-830 to track progress for Issues Created through JIRA directly.

            Matheus Fernandes added a comment - As jhuynh mentioned, this only resolves issues created from email, so I created https://jira.atlassian.com/browse/JSD-830 to track progress for Issues Created through JIRA directly.

            Using traditional Mail Handlers, you can use regex to strip off the content you don't want so the comment that's added is cleaner. Is there a way to do that with the new Service Desk mail handler?

            Damon Morda added a comment - Using traditional Mail Handlers, you can use regex to strip off the content you don't want so the comment that's added is cleaner. Is there a way to do that with the new Service Desk mail handler?

            Is there a way for customers to add comments via email on their service desk portal tickets? Without giving them the permission to create new issues via email?

            Our customer tickets have certain fields we want to keep required, which prevents us from using the email channel; however we want to give customers the ability to add comments to JIRA service desk notification emails via email. Is this possible?

            Andy Soltani added a comment - Is there a way for customers to add comments via email on their service desk portal tickets? Without giving them the permission to create new issues via email? Our customer tickets have certain fields we want to keep required, which prevents us from using the email channel; however we want to give customers the ability to add comments to JIRA service desk notification emails via email. Is this possible?

            Please note that this only applies to service desk mail handler. Case 1 or standard create issue for this ticket has not been addressed.

            Joseph Huynh (Inactive) added a comment - Please note that this only applies to service desk mail handler. Case 1 or standard create issue for this ticket has not been addressed.

            Hi guys, thank you for your patient. This feature is now available with Service Desk 2.0 release. Please follow this link on how you can setup email channel https://confluence.atlassian.com/display/SERVICEDESK/Setting+up+the+email+channel
            Looking forward to hear your feedback.

            Joseph Huynh (Inactive) added a comment - Hi guys, thank you for your patient. This feature is now available with Service Desk 2.0 release. Please follow this link on how you can setup email channel https://confluence.atlassian.com/display/SERVICEDESK/Setting+up+the+email+channel Looking forward to hear your feedback.

            Any updates on this ticket? We want to use the portal but this limitation is problematic to the help desk staff.

            Deleted Account (Inactive) added a comment - Any updates on this ticket? We want to use the portal but this limitation is problematic to the help desk staff.

            edblax added a comment -

            Any updates to this?

            I have set up post functions to handle Customer Request Type, but issues created via email are not showing in My Requests, although they are visible from the service desk side when I enter the URL (i.e. https://x.atlassian.net/servicedesk/customer/portal/*portal number*/ISSUEKEY).

            edblax added a comment - Any updates to this? I have set up post functions to handle Customer Request Type, but issues created via email are not showing in My Requests, although they are visible from the service desk side when I enter the URL (i.e. https://x.atlassian.net/servicedesk/customer/portal/*portal number*/ ISSUEKEY ).

            MattS added a comment -

            There's a better workaround in https://jira.atlassian.com/browse/JSD-126 I think

            MattS added a comment - There's a better workaround in https://jira.atlassian.com/browse/JSD-126 I think

            As a temporary workaround, we've granted users the Create Issue, Add Comment, and Add Attachment permission to the project. This is a stop-gap measure to allow users to submit emails through email, but has the undesirable side-effect that they can now create issues using the "create issue" button and modify fields that otherwise they could not through the Customer Portal.

            Here's to hoping a solution is coming soon for this one...

            Damon Morda added a comment - As a temporary workaround, we've granted users the Create Issue, Add Comment, and Add Attachment permission to the project. This is a stop-gap measure to allow users to submit emails through email, but has the undesirable side-effect that they can now create issues using the "create issue" button and modify fields that otherwise they could not through the Customer Portal. Here's to hoping a solution is coming soon for this one...

              Unassigned Unassigned
              ben.de.pauw1 BenP
              Affected customers:
              132 This affects my team
              Watchers:
              111 Start watching this issue

                Created:
                Updated:
                Resolved: