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  1. Jira Service Management Data Center
  2. JSDSERVER-1924

Provide an option to allowlist email addresses to prevent mail from them from being discarded as invalid under Service Desk settings

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    Description

      NOTE: This suggestion is for JIRA Service Desk Server. Using JIRA Service Desk Cloud? See the corresponding suggestion.

      Atlassian Update – 15 Sept 2022

      Hi all,

      Thank you so much for your votes and comments on this suggestion. We are currently working on a solution for this ticket. We have a few open questions about the design of this feature and would love to hear your feedback. Please send an email to lwalsh2@atlassian.com if you would like to join a 45-minute session over video conference on this topic in the next couple of weeks. In the email, please include the following details:

      • your company’s industry
      • the size of your company
      • how your company uses Jira Service Management (JSM)
      • a summary of how this problem affects your team

      Although we can't guarantee that we will be able to speak with all interested parties, we definitely appreciate your interest and enthusiasm to help us make JSM DC easier and more enjoyable to use.

      Thanks,

      Lisa

      Currently, the Email processor from under the Global Mail Settings will filter out:

      • auto-replied emails
      • mails marked as spam
      • delivery status notifications
      • emails originating from a JIRA instance

      In certain situations, automatically generated emails from alarm systems or automatically forwarded emails, can have a different value than "no" set for the Auto-Submitted header of the email.
      This will cause the email to get filtered out and not get further processed.
      The AutoReplyMailFilter filter will prevent these kind of emails from creating issues in Service Desk.

      Please provide an option to white-list email addresses to prevent them from being discarded as invalid emails under the Service Desk Email settings.
      Alternatively, provide an option to disable any of the above mentioned mail filters from the Service Desk Email settings section

      WORKAROUND

      NB: This workaround is not possible in Atlassian Cloud.

      1. Navigate to Administration > Add-ons > Manage add-ons (on newer versions of Jira this would be Administration > Manage Apps > Manage Manage Apps )
      2. Look for JIRA Service Desk and expand the section
      3. Expand the XXX of XXX modules enabled
      4. Disable these responsible modules of Service Desk:
        • SD Bulk filter(sdBulkFilter) for messages marked as spam
        • SD sent from JIRA filter(sdJiraFilter) for messages originating from a JIRA instance
        • SD auto reply filter(sdAutoReplyFilter) for messages with a different value than "no" set for the Auto-Submitted header

      The provided workaround will apply to all emails processed by the filter, which can cause incorrectly created issues. Being able to white-list addresses should prevent this from happening.
      To make sure that the right module has been disabled, run the query select * from pluginstate; and verify that com.atlassian.servicedesk:sdAutoReplyFilter is set to false.
      Later versions of JSM may have had the module names changed to the following:

      • Service project Bulk filter
      • Service project auto reply filter
      • Service project sent from Jira filter

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              cmarriott Charlie Marriott
              mnassette MJ (Inactive)
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