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  1. Jira Service Management Cloud
  2. JSDCLOUD-4382

Allow turning off sharing request with Organization by default

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    • Our product teams collect and evaluate feedback from a number of different sources. To learn more about how we use customer feedback in the planning process, check out our new feature policy.

      NOTE: This suggestion is for JIRA Service Desk Cloud. Using JIRA Service Desk Server? See the corresponding suggestion.

       

      THIS ISSUE HAS BEEN CLOSED.

      I'm happy to share that this has now been implemented. Admins can change the default Organization sharing behaviour by going to Settings > Products > Configuration (under Jira Service Management), within the "Organization management" section.

      UPDATE: 7th October 2020

      Hello all! Am happy to share that we have now actively picked up this ticket and will be resolving it shortly. Will provide another update when we're done. 

      Thanks for all those who offered to talk to us, we've spoken to some folks and are good to go with the solution for this problem.

      Be in touch soon

      Liron and Jira Service Desk team 

       

      Problem Definition

      The customer creates an issue (without paying attention to the bottom of the customer portal) and this issue is being shared within their organization.

      Suggested Solution

      1. To turn off the Request Sharing within the user's Organization.
      2. To change the default setting: Private or Shared
      for the issues being created via both the email channel and the customer portal.

      Workaround

      Create a "dummy" organization and add all customers to it, so when raising a ticket through the customer portal the private will be the default. When customers have only one organization, the default is to share with the organization and when the customers have two or more organizations, the default is private.

      • Side effect of this workaround: all customers will have access to each other's ticket since they are part of the same organization. You can simply create an issue security scheme with the following option and defaulting to it on creation:
        Security Level:
        Private View        		 Description: Customers can access issues only they raised regardless of Organizations. Roles/Groups Applicable to Current assignee, Project Role (Service Desk Team), Reporter, (Any other group/project role that requires access to the ticket)

      If a customer wants to share with an organization, they must request it from the Service Desk (e.g. in the ticket saying I want to share it with my organization) and the agent can simply edit the security level dropdown in the ticket to set it None. The ticket will still be logged within the organization and available for reporting.

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          William Patino

            owessels oli
            nmohdkhalid Nabil
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              Created:
              Updated:
              Resolved: