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  1. Confluence Data Center
  2. CONFSERVER-996

Allow removal of page version history for Space Administrators

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    • We collect Confluence feedback from various sources, and we evaluate what we've collected when planning our product roadmap. To understand how this piece of feedback will be reviewed, see our Implementation of New Features Policy.

      NOTE: This suggestion is for Confluence Server. Using Confluence Cloud? See the corresponding suggestion.

      Atlassian Status as of January 8, 2013

      Thank you to everyone for your suggestions and feedback on this issue. Based on customer conversations and comments on this ticket, the most prevalent need in this area is the to manually remove specific versions of a page for the purposes of removing confidential information (e.g. passwords). Therefore, in the next version (Confluence 5.0) we plan to provide the ability for space administrators to manually remove specific versions of a page. We will mark this feature as closed once we ship 5.0.

      There have been a number of comments requesting additional functionality beyond this for the purposes of minimizing database storage requirements or for adhering to content retention requirements. We have opened another JIRA issue for this use case which can be found at CONF-27701.

      Thanks again for your comments and contributions.

      There are several reasons why it would be useful to be able to remove historical versions of selected pages:

      • to remove confidential information which was accidentally added while editing the page
      • to reduce the database usage of Confluence, particularly on frequently- or automatically-updated pages
      • to comply with legislative document destruction requirements (e.g. delete content older than some years).

      Practically speaking, this might be implemented in a number of different ways:

      • ability to remove old versions of pages older than specific date (e.g. get rid of anything older than 6 months)
      • ability to limit the number of old versions kept (e.g. limit to 5 previous versions)
      • ability to remove specific old versions from one or more pages.

      These tasks could be done manually via space admin, triggered by an automatic housekeeping task, or done manually for specific pages.

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            [CONFSERVER-996] Allow removal of page version history for Space Administrators

            Sen Geronimo made changes -
            Workflow Original: JAC Suggestion Workflow 4 [ 3580563 ] New: JAC Suggestion Workflow 3 [ 4339819 ]
            Renan Battaglin made changes -
            Remote Link New: This issue links to "Page (Confluence)" [ 591556 ]

            Renan Battaglin added a comment -

            Hey everyone,

            A quick update and a request for help.

            We are very close to shipping a solution that would allow admins to set retention rules for page and attachment versions, and for automatically purging trash in Confluence.

            However, we need your help to validate the UI and refine how we communicate the options.

            We are planning to run a few user testing sessions over the next couple of weeks and would love if you could participate and give us your feedback.

            What's involved?

            • Sessions will be 45 minutes in length and conducted over video conference, with our team in Sydney.

            How do I participate?

            • We will confirm a few details before sending through a calendar invitation with video conference details
            • During the session, we will show you the UI for the feature we are planning to ship and ask you to complete a few tasks so we can learn about how easy the UI is to understand and what could be improved.
            • As a token of our appreciation, you'll receive a thank you gift following the completion of your session.

            We can't guarantee that we will be able to speak with all interested parties but we definitely appreciate your interest and enthusiasm to help us make Confluence easier and more enjoyable to use.

            Thanks,

            Renan | Product Manager, Confluence Server and Data Center

            Renan Battaglin added a comment - Hey everyone, A quick update and a request for help. We are very close to shipping a solution that would allow admins to set retention rules for page and attachment versions, and for automatically purging trash in Confluence. However, we need your help to validate the UI and refine how we communicate the options. We are planning to run a few user testing sessions over the next couple of weeks and would love if you could participate and give us your feedback. What's involved? Sessions will be 45 minutes in length and conducted over video conference, with our team in Sydney. How do I participate? If you're interested in speaking to us, please send us an email at rpit@atlassian.com We will confirm a few details before sending through a calendar invitation with video conference details During the session, we will show you the UI for the feature we are planning to ship and ask you to complete a few tasks so we can learn about how easy the UI is to understand and what could be improved. As a token of our appreciation, you'll receive a thank you gift following the completion of your session. We can't guarantee that we will be able to speak with all interested parties but we definitely appreciate your interest and enthusiasm to help us make Confluence easier and more enjoyable to use. Thanks, Renan | Product Manager, Confluence Server and Data Center
            Renan Battaglin made changes -
            Remote Link New: This issue links to "Page (Confluence)" [ 557053 ]
            Renan Battaglin made changes -
            Remote Link New: This issue links to "Page (Confluence)" [ 531108 ]
            Renan Battaglin made changes -
            Remote Link New: This issue links to "Page (Confluence)" [ 519770 ]

            Tobias added a comment -

            Hallo together, 

            interesting Task. We also need this feature asap. We have pages with over 2k versions. 

            To delete this manually is a job I don´t have time to. Pls release this feature in the next few LTS versions.

            Tobias added a comment - Hallo together,  interesting Task. We also need this feature asap. We have pages with over 2k versions.  To delete this manually is a job I don´t have time to. Pls release this feature in the next few LTS versions.
            Renan Battaglin made changes -
            Remote Link New: This issue links to "Page (Confluence)" [ 510115 ]
            Renan Battaglin made changes -
            Remote Link New: This issue links to "Page (Confluence)" [ 502701 ]

            Renan Battaglin added a comment -

            Hi all,

            Thank you for your votes and comments on your experience with page versions.

            The Confluence team is exploring technical and user experience improvements for page versions. We've received feedback on various aspects of this problem and would like to speak with Confluence Server/Data Center customers to better understand the concerns and problems.

            What's involved?

            • Sessions will be 45 minutes in length and conducted over video conference, with our team in Sydney.

            How do I participate?

            • We will confirm a few details before sending through a calendar invitation with video conference details
            • During the session, we'll start with a general chat to understand more about your role and your company, then dive deeper into your experience with the page versions - what's working well, what isn't working well and suggestions for improvement.
            • As a token of our appreciation, you'll receive a thank you gift following the completion of your session.

            We can't guarantee that we will be able to speak with all interested parties but we definitely appreciate your interest and enthusiasm to help us make Confluence easier and more enjoyable to use.

            Thanks,

            Renan | Product Manager, Confluence Server and Data Center

            Renan Battaglin added a comment - Hi all, Thank you for your votes and comments on your experience with page versions. The Confluence team is exploring technical and user experience improvements for page versions. We've received feedback on various aspects of this problem and would like to speak with Confluence Server/Data Center customers to better understand the concerns and problems. What's involved? Sessions will be 45 minutes in length and conducted over video conference, with our team in Sydney. How do I participate? If you're interested in speaking to us, please send me an email at rbattaglin@atlassian.com We will confirm a few details before sending through a calendar invitation with video conference details During the session, we'll start with a general chat to understand more about your role and your company, then dive deeper into your experience with the page versions - what's working well, what isn't working well and suggestions for improvement. As a token of our appreciation, you'll receive a thank you gift following the completion of your session. We can't guarantee that we will be able to speak with all interested parties but we definitely appreciate your interest and enthusiasm to help us make Confluence easier and more enjoyable to use. Thanks, Renan | Product Manager, Confluence Server and Data Center

              onevalainen Olli Nevalainen
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