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Uploaded image for project: 'Jira Service Management Data Center'
  1. Jira Service Management Data Center
  2. JSDSERVER-6215

The "Send email" automation rule does not send any email for a specific configuration

    • Icon: Bug Bug
    • Resolution: Not a bug
    • Icon: Low Low
    • None
    • 3.14.2, 3.15.3
    • Automation
    • None

      Issue description

      The "Send email" automation rule does not send any email on the "Status Changed" event if the previous status has the same "Customer Facing" name as the new status.

      Steps to reproduce

      1. Create a new workflow that has a transition going from a status called "In progress - L1" a status called "Assigned - L2"
      2. Create a new Request Type using an issue type associated to this workflow, click on the "Workflow Statuses" tab, and modify the customer facing status ("status name to show customer") corresponding to "In progress - L1" and "Assigned - L2" to be the same: "In Progress"
      3. Create a new automation rule that sends an email when the status is changed to "Assigned - L2"
      4. Create a new Service Desk request using the workflow above
      5. Transition the issue from "In progress - L1" to "Assigned - L2"
      6. Wait for the customer notification to be sent

      Actual Result

      The email that should have been triggered by the automation is not sent. Instead, we only see the regular customer notifications that are triggered when the status of an issue is changed:

      However, in the automation log, it "looks like" the email should have been sent (although it's not the case):

      Expected Result

      The email should have been sent from the automation rule, no matter what the previous status was, even if the previous customer facing status was the same, since this is what the automation logs are reporting.

      Alternatively, the logs should display a failure instead of a success, with the reason why the email was not sent.

      Workaround

      Use different names for 2 customer facing statuses:

        1. Bug_AutomationLogs.png
          Bug_AutomationLogs.png
          57 kB
        2. Bug_AutomationRule.png
          Bug_AutomationRule.png
          78 kB
        3. Bug_NotificationReceived.png
          Bug_NotificationReceived.png
          26 kB
        4. Bug_RequestType_DifferentStatus.png
          Bug_RequestType_DifferentStatus.png
          67 kB
        5. Bug_RequestType_SameStatus.png
          Bug_RequestType_SameStatus.png
          62 kB

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            IMPORTANT: JAC is a Public system and anyone on the internet will be able to view the data in the created JAC tickets. Please don’t include Customer or Sensitive data in the JAC ticket.
            Uploaded image for project: 'Jira Service Management Data Center'
            1. Jira Service Management Data Center
            2. JSDSERVER-6215

            The "Send email" automation rule does not send any email for a specific configuration

              • Icon: Bug Bug
              • Resolution: Not a bug
              • Icon: Low Low
              • None
              • 3.14.2, 3.15.3
              • Automation
              • None

                Issue description

                The "Send email" automation rule does not send any email on the "Status Changed" event if the previous status has the same "Customer Facing" name as the new status.

                Steps to reproduce

                1. Create a new workflow that has a transition going from a status called "In progress - L1" a status called "Assigned - L2"
                2. Create a new Request Type using an issue type associated to this workflow, click on the "Workflow Statuses" tab, and modify the customer facing status ("status name to show customer") corresponding to "In progress - L1" and "Assigned - L2" to be the same: "In Progress"
                3. Create a new automation rule that sends an email when the status is changed to "Assigned - L2"
                4. Create a new Service Desk request using the workflow above
                5. Transition the issue from "In progress - L1" to "Assigned - L2"
                6. Wait for the customer notification to be sent

                Actual Result

                The email that should have been triggered by the automation is not sent. Instead, we only see the regular customer notifications that are triggered when the status of an issue is changed:

                However, in the automation log, it "looks like" the email should have been sent (although it's not the case):

                Expected Result

                The email should have been sent from the automation rule, no matter what the previous status was, even if the previous customer facing status was the same, since this is what the automation logs are reporting.

                Alternatively, the logs should display a failure instead of a success, with the reason why the email was not sent.

                Workaround

                Use different names for 2 customer facing statuses:

                  1. Bug_AutomationLogs.png
                    Bug_AutomationLogs.png
                    57 kB
                  2. Bug_AutomationRule.png
                    Bug_AutomationRule.png
                    78 kB
                  3. Bug_NotificationReceived.png
                    Bug_NotificationReceived.png
                    26 kB
                  4. Bug_RequestType_DifferentStatus.png
                    Bug_RequestType_DifferentStatus.png
                    67 kB
                  5. Bug_RequestType_SameStatus.png
                    Bug_RequestType_SameStatus.png
                    62 kB

                        Unassigned Unassigned
                        jrey Julien Rey
                        Votes:
                        1 Vote for this issue
                        Watchers:
                        5 Start watching this issue

                          Created:
                          Updated:
                          Resolved:

                              Unassigned Unassigned
                              jrey Julien Rey
                              Affected customers:
                              1 This affects my team
                              Watchers:
                              5 Start watching this issue

                                Created:
                                Updated:
                                Resolved: