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  1. Jira Service Management Cloud
  2. JSDCLOUD-9224

Searching for a user with particular email address formulations in the Customers page by email doesn't return the user

      Issue Summary

      On the Customers page (/jira/servicedesk/projects/<ProjectKey>/customers), searching for certain customers who have a different name to their email address, by the email address exactly, does not return the user as expected.

      Steps to Reproduce

      1. On the Customers page (<instance hostname>/jira/servicedesk/projects/<ProjectKey>/customers) add mr.anderson@example.comdonotuse as a customer.
      2. go to the user management UI -> Jira Service Desk Customers (e.g. http://<instance>.atlassian.net/admin/jira-service-desk/portal-only-customers), and click "Edit full name" to set their name to something that doesn't look like their email address, like "Mr Anderson".
      3. Try the search on the Customers page with the string mr.anderson@example.comdonotuse.
      4. Try the same search bar with "Mr Anderson" or any substring thereof.

      Expected Results

      The user is returned when searching by either name or email address.

      Actual Results

      The user is returned when searching by name, but not by email address.

      Workaround

      As a partial workaround, either:

      • Search for the user by name, rather than email address, or
      • Search for the user by email address on the Jira settings -> User management -> Jira Service Desk customers page.

            [JSDCLOUD-9224] Searching for a user with particular email address formulations in the Customers page by email doesn't return the user

            This is also an issue affecting our organisation.

            Allowing the business to manage their own customers' access without requiring an Admin is important to:

            • be responsive to customer requests
            • ensure access to the project is controlled

             

            Leslie Hemaloto added a comment - This is also an issue affecting our organisation. Allowing the business to manage their own customers' access without requiring an Admin is important to: be responsive to customer requests ensure access to the project is controlled  

            Dorothy Teo added a comment - - edited

            can expedite this fix for the bug.

            username varies and can be very common and it's extremely difficult to differentiate.

            can't expect to guess which is the correct username that is associate with the email address.

            and not everyone has the ord admin role to check for the username.

            Dorothy Teo added a comment - - edited can expedite this fix for the bug. username varies and can be very common and it's extremely difficult to differentiate. can't expect to guess which is the correct username that is associate with the email address. and not everyone has the ord admin role to check for the username.

            Daniel Sidler added a comment - - edited

            Another example of an issue so easy to fix yet no one seems to care, it's just beyond ridiculous. But GIVE US MORE AI CRAP BECAUSE WE ASKED FOR IT, RIGHT?

            Daniel Sidler added a comment - - edited Another example of an issue so easy to fix yet no one seems to care, it's just beyond ridiculous. But GIVE US MORE AI CRAP BECAUSE WE ASKED FOR IT, RIGHT?

            Nikola Oroz added a comment - - edited

            I can't believe that 3 4 years later this is still an issue...

            Nikola Oroz added a comment - - edited I can't believe that 3 4 years later this is still an issue...

            Harsh Bansal added a comment - - edited

            Hi Team, 

            The workaround to check for users via the User admin panel does not work for us as we are not admins, and it does not make sense to ask admin to keep checking users for my project.. We need the search user by email functionality ASAP. This is a basic search. it does not make sense that if a username exist, search by email address is disabled.  If this functionality is not implemented, this will force us to move to another platform. This is when we are thinking about upgrading our Atlassian plan. 

            reference ticket with your team https://support.atlassian.com/requests/JST-994444?src=email 

            Harsh Bansal added a comment - - edited Hi Team,  The workaround to check for users via the User admin panel does not work for us as we are not admins, and it does not make sense to ask admin to keep checking users for my project.. We need the search user by email functionality ASAP. This is a basic search. it does not make sense that if a username exist, search by email address is disabled.   If this functionality is not implemented, this will force us to move to another platform. This is when we are thinking about upgrading our Atlassian plan.  reference ticket with your team https://support.atlassian.com/requests/JST-994444?src=email  

            How has this not been fixed in literal YEARS ???

            Managing Customers is a nightmare as soon as the numbers grow beyond two figures. If the search option is so buggy could you at least disable it rather than let me use it?

            Rasmus Iversen added a comment - How has this not been fixed in literal YEARS ??? Managing Customers is a nightmare as soon as the numbers grow beyond two figures. If the search option is so buggy could you at least disable it rather than let me use it?

            Update: I don't understand how this isn't getting more votes. I've just had my team spend 10 minutes trying to find a particular email address as the user's name and the email address shared no resemblance. 

            Johnny Jenkins added a comment - Update: I don't understand how this isn't getting more votes. I've just had my team spend 10 minutes trying to find a particular email address as the user's name and the email address shared no resemblance. 

            Johnny Jenkins added a comment - - edited

            Yup, obvious flaw. Need results based on both fields. Need to find all contacts of a business = need to search by domain name, search by name = for obvious reasons.

            Impacts search UI here: https://<site>.atlassian.net/jira/servicedesk/projects/<project>/customers

            Johnny Jenkins added a comment - - edited Yup, obvious flaw. Need results based on both fields. Need to find all contacts of a business = need to search by domain name, search by name = for obvious reasons. Impacts search UI here: https://<site>.atlassian.net/jira/servicedesk/projects/<project>/customers

            If however, users have changed their name in addition to having an invalid email -  for example:

            email: me@email.comdonotuse //invalid TLD
            name: Jane Smith
            

            then the search string 'me@email.comdonotuse' will not have a hit. 

            THIS.   The rest of that comment is BS.  If your customer only has an email address, then you can find them by searching for part of that email address.   If your customer has a name, as in that example, then you can ONLY search on parts of the name.

            It doesn't matter if the email address is a bogus TLD — that is a total red herring and it is unfortunate that the OP used that which let the Atlassian go off down the garden path.   Even if you have a totally legit email address, the Name field is the only thing that is searched.

            This is a ONE LINE FIX.  I am convinced that Atlassian has fired anyone who has the smallest clue about software (or even where the software is located).   ABSOLUTELY MISERABLE development process.

            Eric Tiffany added a comment - If however, users have changed their name in addition to having an invalid email -  for example: email: me@email.comdonotuse //invalid TLD name: Jane Smith then the search string 'me@email.comdonotuse' will not have a hit.  THIS.   The rest of that comment is BS.  If your customer only has an email address, then you can find them by searching for part of that email address.   If your customer has a name, as in that example, then you can ONLY search on parts of the name. It doesn't matter if the email address is a bogus TLD — that is a total red herring and it is unfortunate that the OP used that which let the Atlassian go off down the garden path.   Even if you have a totally legit email address, the Name field is the only thing that is searched. This is a ONE LINE FIX.  I am convinced that Atlassian has fired anyone who has the smallest clue about software (or even where the software is located).   ABSOLUTELY MISERABLE development process.

            Thanks d3601787b40c. 33 hours does sound long, if it's causing issues for your site, I would suggest finding help at https://support.atlassian.com/.

            ajk笑^ェ^ノ╯°□°)╯︵┻━┻ (Inactive) added a comment - - edited Thanks d3601787b40c . 33 hours does sound long, if it's causing issues for your site, I would suggest finding help at https://support.atlassian.com/ .

              Unassigned Unassigned
              aknoll@atlassian.com ajk笑^ェ^ノ╯°□°)╯︵┻━┻ (Inactive)
              Affected customers:
              40 This affects my team
              Watchers:
              39 Start watching this issue

                Created:
                Updated: