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  1. Jira Service Management Cloud
  2. JSDCLOUD-446

Reporter does not receive notifications when creating issues without using ServiceDesk customer portal

      NOTE: This bug report is for JIRA Service Desk Cloud. Using JIRA Service Desk Server? See the corresponding bug report.

      For a project which is associated with ServiceDesk, if a user creates a Service Desk Request (through the Customer Portal), then notifications are sent correctly according to JSD-323.

      However, if an issue is created normally by clicking on Create Issue button (same project) or via email through a mail handler (same project, no matter Default Reporter or recognized user), then the Reporter does not receive any notifications at all, including Issue Creation, Issue Updated, Issue Commented, and Issue Resolved.
      This does not happen when ServiceDesk is disabled, hence ServiceDesk must have affected JIRA notifications in an unexpected manner.

      Please take note that in all of the above situations, Notify me is On for the Reporter all the times. This raises a question with the way ServiceDesk handles notifications to Reporters: even though they purposely want to receive notifications for their own changes, they can't.

            [JSDCLOUD-446] Reporter does not receive notifications when creating issues without using ServiceDesk customer portal

            Riek added a comment - - edited

            Apologies, It was a configuration mistake from my side.

            It seems that "Notifications" from the Applications > Jira Service Desk > Configuration > Notifications setting is turned off by default. (Obvious fix is to just turn it on, and if any deities are smiling upon you on that day, it will work as expected)

            Hope this can help someone else in the future

            Please see attached screenshot:

            (@JiraTeam: It would be helpful if Notification Helper catered for this)

            Great product, keep up the good work guys, thanks.

            Regards

            Riek added a comment - - edited Apologies, It was a configuration mistake from my side. It seems that "Notifications" from the Applications > Jira Service Desk > Configuration > Notifications setting is turned off by default. (Obvious fix is to just turn it on, and if any deities are smiling upon you on that day, it will work as expected) Hope this can help someone else in the future Please see attached screenshot: (@JiraTeam: It would be helpful if Notification Helper catered for this) Great product, keep up the good work guys, thanks. Regards

            There seems to be something at notifications in general. We have integrated a customer ServiceNow instance to our Jira ( REST API ) and sometimes, but not very often notifications just don't get sent, though the respective events are fired. There is no way to reproduce this, and the notification wizard confirms that notifications should have been sent. This particular project used to have SD plugin, and we managed to tackle notification issues, but SD 3 app version forced us to drop SD from it.. so maybe SD still haunts us ;-(

            Vesa Halkka added a comment - There seems to be something at notifications in general. We have integrated a customer ServiceNow instance to our Jira ( REST API ) and sometimes, but not very often notifications just don't get sent, though the respective events are fired. There is no way to reproduce this, and the notification wizard confirms that notifications should have been sent. This particular project used to have SD plugin, and we managed to tackle notification issues, but SD 3 app version forced us to drop SD from it.. so maybe SD still haunts us ;-(

            Riek added a comment - - edited

            I have the same issue in JIRA Service Desk 3.1.9. Reporters aren't notified when they create a issue, (Notification helper says they do, but in reality, they don't) Any ideas? Could it be config?

            Riek added a comment - - edited I have the same issue in JIRA Service Desk 3.1.9. Reporters aren't notified when they create a issue, (Notification helper says they do, but in reality, they don't) Any ideas? Could it be config?

            We are evaluating JIRA Service Desk in the cloud and appear to be seeing this issue as well. Where do we configure Service Desk notification logic?

            Stephanie Benes added a comment - We are evaluating JIRA Service Desk in the cloud and appear to be seeing this issue as well. Where do we configure Service Desk notification logic?

            I'm new with JIRA and JIRA Service Desk (using the cloud version).
            We are still testing JIRA before going online with this product for our help desk.

            The missing notification from issue created with the button "Create" is a big problem for our helpdesk. How can we make this work ?

            Jean-François Martin added a comment - I'm new with JIRA and JIRA Service Desk (using the cloud version). We are still testing JIRA before going online with this product for our help desk. The missing notification from issue created with the button "Create" is a big problem for our helpdesk. How can we make this work ?

            IT added a comment -

            Vincent, the workaround proposed by Damon in this ticket may help: https://jira.atlassian.com/browse/JSD-42

            IT added a comment - Vincent, the workaround proposed by Damon in this ticket may help: https://jira.atlassian.com/browse/JSD-42

            Vincent Wu added a comment -

            This issue seems to have reappeared in Service Desk 2.0.

            Vincent Wu added a comment - This issue seems to have reappeared in Service Desk 2.0.

            chao added a comment -

            Please note that we fixed the first part of this issue in Service Desk 1.2.6 (see JSD-550 for clarity)

            In regard to the second part (honouring JIRA notification scheme for Reporters): The now current behaviour is described here:

            https://confluence.atlassian.com/display/SERVICEDESK/Setting+up+request+types#Settinguprequesttypes-Hownotificationsworkforaservicedeskproject-versions1.2.6andlater

            In short, for Reporters we ignore the JIRA notification scheme and instead apply Service Desk specific notification logic

            chao added a comment - Please note that we fixed the first part of this issue in Service Desk 1.2.6 (see JSD-550 for clarity) In regard to the second part (honouring JIRA notification scheme for Reporters): The now current behaviour is described here: https://confluence.atlassian.com/display/SERVICEDESK/Setting+up+request+types#Settinguprequesttypes-Hownotificationsworkforaservicedeskproject-versions1.2.6andlater In short, for Reporters we ignore the JIRA notification scheme and instead apply Service Desk specific notification logic

            So I see the version was changed to "Next", but then reverted. Was that only a tease or?

            Stefan Johansson added a comment - So I see the version was changed to "Next", but then reverted. Was that only a tease or?

            Are there any updates to this by any chance? Thanks.

            Stefan Johansson added a comment - Are there any updates to this by any chance? Thanks.

            Tim Eddelbüttel added a comment - - edited

            For the second one, i implemented it in a different way:

            • Creating a select custom field (e.g. Customer Portal Fix - SUPPORT)
            • Enter the values for each request type in the select field.
              • Project: e.g. "SUPPORT"
              • Customer Request Name: e.g. "Get IT help"
              • Value for select field becomes: e.g. "support/get-it-help"
            • Create a new Workflow Step (e.g. Customer Portal Fix)
              • Destination Step: Is the same as before execution
              • Transition View: New screen with the select custom field
              • Conditions: Value Field (Allows to execute a transition if the given value of a field is equal to a constant value, or simply set.)
                The field Customer Request Type will have to be equal to value 'NULL'. Compared as String.
              • Post Functions: Copy Value From Other Field (Copies the value of one field to another.)
                The field Customer Request Type will take the value from Customer Portal Fix - SUPPORT.
            • Notification Event: Choose an event where no notification is send

            With this, you can choose the preferred request type for the customer. It's not perfect but it works.

            Tim Eddelbüttel added a comment - - edited For the second one, i implemented it in a different way: Creating a select custom field (e.g. Customer Portal Fix - SUPPORT) Enter the values for each request type in the select field. Project: e.g. "SUPPORT" Customer Request Name: e.g. "Get IT help" Value for select field becomes: e.g. "support/get-it-help" Create a new Workflow Step (e.g. Customer Portal Fix) Destination Step: Is the same as before execution Transition View: New screen with the select custom field Conditions: Value Field (Allows to execute a transition if the given value of a field is equal to a constant value, or simply set.) The field Customer Request Type will have to be equal to value 'NULL' . Compared as String . Post Functions: Copy Value From Other Field (Copies the value of one field to another.) The field Customer Request Type will take the value from Customer Portal Fix - SUPPORT . Notification Event: Choose an event where no notification is send With this, you can choose the preferred request type for the customer. It's not perfect but it works.

            Thanks. The first one doesn't work for us, since we use OnDemand. The second one means locking all issues to a certain type in the portal, if I understood that correctly.

            It would be great to get some kind of timeframe on a fix for this.

            Stefan Johansson added a comment - Thanks. The first one doesn't work for us, since we use OnDemand. The second one means locking all issues to a certain type in the portal, if I understood that correctly. It would be great to get some kind of timeframe on a fix for this.

            We make use of 2 different workarounds:

            Tim Eddelbüttel added a comment - We make use of 2 different workarounds: Disable Service Desk notifications template and scheme Make the issue visible inside inside the customer portal When the issue is visible inside the customer portal, then the notifications works.

            Thank you Shawn for the suggestion. It does not seem to work for us however, the auto watch is on and in the permission set "All Watchers" are added to the notifications, including create issue.

            Stefan Johansson added a comment - Thank you Shawn for the suggestion. It does not seem to work for us however, the auto watch is on and in the permission set "All Watchers" are added to the notifications, including create issue.

            Shawn Cady added a comment -

            To get around this until a fix is implemented, we have temporarily enabled the auto-watch default for our users (though they can disable it individually) and our notification scheme is setup to provide the same notifications for watchers and reporters. Hope this helps someone out there.

            Shawn Cady added a comment - To get around this until a fix is implemented, we have temporarily enabled the auto-watch default for our users (though they can disable it individually) and our notification scheme is setup to provide the same notifications for watchers and reporters. Hope this helps someone out there.

            Hello, we are having the same problem as well (OnDemand) and it is currently hindering us from moving to Service Desk. We are already using JIRA and Bitbucket and are looking to consolidate everything into one place (including using Confluence).
            This is basically the last piece missing, so unless it is fixed we'll be forced to look at other options completely (if you allow me to be blunt, but that's the case basically).

            Thank you.

            Stefan Johansson added a comment - Hello, we are having the same problem as well (OnDemand) and it is currently hindering us from moving to Service Desk. We are already using JIRA and Bitbucket and are looking to consolidate everything into one place (including using Confluence). This is basically the last piece missing, so unless it is fixed we'll be forced to look at other options completely (if you allow me to be blunt, but that's the case basically). Thank you.

            Can anyone from Atlassian chime in and confirm that this is in fact a bug and not expected behavior? The documentation leads me to believe that this is intentional, and that the reporter only gets a service desk notification when created through the customer portal.

            Nick Ragusa added a comment - Can anyone from Atlassian chime in and confirm that this is in fact a bug and not expected behavior? The documentation leads me to believe that this is intentional, and that the reporter only gets a service desk notification when created through the customer portal.

            Annoying error since Service Desk 1.2.
            We're on JIRA 6.0.8 and Service Desk 1.2.4,

            Tim Eddelbüttel added a comment - Annoying error since Service Desk 1.2. We're on JIRA 6.0.8 and Service Desk 1.2.4,

            Thomas added a comment -

            Same issue for us. standalone Jira v6.0.7, SD 1.2.4 (currently disabled as we need to have the notifications).

            Thomas added a comment - Same issue for us. standalone Jira v6.0.7, SD 1.2.4 (currently disabled as we need to have the notifications).

            For us the same issue, our JIRA configuration is 6.1.3 with JSD 1.2.5.

            summitmedia-uk added a comment - For us the same issue, our JIRA configuration is 6.1.3 with JSD 1.2.5.

            We seem to have this too, standalone Jira 6.1.5 and SD 1.2.4

            hello xxjjk added a comment - We seem to have this too, standalone Jira 6.1.5 and SD 1.2.4

            We seem to have this too, standalone Jira 6.2.2 and SD 1.2.5.. We are using SD for measuring SLA, we have SLA agreements.. so we cannot just turn it off.. and now the same customers complain about 'total silence'.. so we need to find a workaround until this is fixed.

            Vesa Halkka added a comment - We seem to have this too, standalone Jira 6.2.2 and SD 1.2.5.. We are using SD for measuring SLA, we have SLA agreements.. so we cannot just turn it off.. and now the same customers complain about 'total silence'.. so we need to find a workaround until this is fixed.

            Shawn Cady added a comment -

            We are also being impacted by this in OnDemand. We have been told by support that the only way to restore notifications at the moment is to completely disable service desk (the plugin, not at project level). To work around, we have temporarily enabled the auto-watch default for our users (though they can disable it individually) and our notification scheme is setup to provide the same notifications for watchers and reporters. Hope this helps someone out there.

            Shawn Cady added a comment - We are also being impacted by this in OnDemand. We have been told by support that the only way to restore notifications at the moment is to completely disable service desk (the plugin, not at project level). To work around, we have temporarily enabled the auto-watch default for our users (though they can disable it individually) and our notification scheme is setup to provide the same notifications for watchers and reporters. Hope this helps someone out there.

            ITSupport added a comment -

            We noticed exactly the same behavior.

            Our configuration is JIRA v.6.1.7 and SD v1.2.4.

            ITSupport added a comment - We noticed exactly the same behavior. Our configuration is JIRA v.6.1.7 and SD v1.2.4.

              Unassigned Unassigned
              vdung Andy Nguyen (Inactive)
              Affected customers:
              21 This affects my team
              Watchers:
              38 Start watching this issue

                Created:
                Updated:
                Resolved: