Hi!

this issue (https://jira.atlassian.com/browse/CONF-22430) is marked as resolved.

However, on our Confluence-Server instance (one version before the latest 6), sharing to groups doesn't work. What am I overseeing?

best.

-sk.

We experienced problems with a large Active Directory in the past. We serve a few thousand users directly, but we also interact with about 10,000 users. We also wanted only some of the AD groups to be seen in the applications. Our remedy was to create our own Organizational Unit in AD where we create groups only for our team's applications. This greatly reduced the load time to display groups. Most of the groups in our OU are mapped to a maintained group outside of our OU. That eliminated most of the overhead for someone to make changes by hand. Having our own OU also stopped the IT department from moving or changing groups, which was causing access to break for the applications. Each day some scripts sync all user and group changes, and send reports to a few people on the team. Going over the reports takes someone less than 5 minutes each morning.

Thanks for the information, Jean-Michel. This is almost what i had feared. Though it looks like you guys are not there yet, i am already worried. We do not want the "Share @ groups" feature to be removed in the future. It's a great feature and we use it a lot. Let's try to find an easy solution that fits everyone but please do not consider of removing this feature.

We are running into this problem too. We have a company wide email group. When using outlook, only the users allowed can send email to that group. If i try to send email to the company email account, i get a message on outlook saying "You do not have permission to send email to test@atlassian.com). This restriction is set on Active Directory by our IT allowing only few users to send email to the company email account such as executives, people in the administration, HR etc.

We have tried but have not been able to do the same on Confluence. We really love the "Share @ groups" feature on Confluence. What would be nice is a way to implement what we have in outlook on Confluence. I just don't know the best way this can be implemented.

What would be best would be to have several options, e.g.:
1. disable ability to mail to any groups
2. configurable black list – groups which should never appear in any mail-to option or operation
3. configurable size trigger – disable emailing to groups with membership greater than size n

Can you share any thoughts on how to best handle our situation? Or, can you provide any guidance in regards to how other organizations running large instances are handling this?

+1 on this question. We just had a customer share (thinking it meant "give access to" – like in Google docs) to a large group. We stopped the email job after approx 12,000 emails were sent.

We're looking forward to upgrading to 5.4 early this summer. We've started to check out the new features and we had a question about the new "Share with Groups" feature.

We have a bit more than 10,000 users and we have defined several large groups such as schools and departments. We even have a group ("Harvard") that contains all faculty, students, and staff that have signed in to Confluence at least once.

We don't want to give users the ability to send email to these large groups. Our initial investigation shows that we can't easily disable the "Share with Groups" feature while still keeping the ability to share with individual users.

Can you share any thoughts on how to best handle our situation? Or, can you provide any guidance in regards to how other organizations running large instances are handling this?

We are worried about someone taking these specific steps:

• User goes to a page
• User clicks "Share" button
• User selects a large group (such as "Harvard Group")
• User sends email to large group (10000+ individuals)

Thanks,

Danny

Thanks, Jean-Michel. I am watching that page.

apokharel@fncinc.com sorry, no timeline just yet. Keep an eye on the feature request for updates.

Thanks, Jean. This might be too early to ask but any timeline on when @ mention for groups will be implemented?

We are trying to track down why the plugin upgrade isn't working for everyone. Use the manual jar upload for now.

apokharel@fncinc.com @ mention for groups that is coming up next. Track it in https://jira.atlassian.com/browse/CONF-23015.

Thanks John & Jean. We got the same error when we tried to upgrade the Share page add-on. We did a manual workaround as well by downloading the jar file and uploading it.

My next question is about @ mention with groups. Do you guys have any plans towards that?

Upgraded to 5.1.5 last night and this looks like it's now fixed.

I tried to update the Share Pages plugin after the Confluence Update to 5.1.5. This time it worked without any problem.

davidrr great question. We haven't limited the group size, but filter out the built-in groups (eg, confluence-admins and confluence-users) from the group options for exactly the reason you mentioned. When mail is sent, the request is handled asynchronously on the server so that it doesn't timeout. We've tested large groups 1000+.

Can we can clarification on how the feature behaves with large groups? For example, someone accidentally types in "confluence-users" and it queues up a message for 5,000+ users? Is there a share group size limit?

schlueter.michael, rrollins, I gave both 5.13 & 5.1.4 a quick test then myself and was able to upgrade, so I guess it's either an intermittent issue or something specific to your instances. You might (along with pawnyc) like to raise a ticket with http://support.atlassian.com to investigate it.

I've been getting that error a lot recently as well when I have been updating plugins. My work-around has been to just download the actual jar files from the atlassian marketplace listing and then do a manual upload through the upm page.

+1 to the "An error was encountered while updating this add-on", my version of Confluence is 5.1.4.

I have a problem with the update of the Share page system add-on. Our current version is 2.0.8 (Confluence 5.1.3).
If I try to update the Share Page Add-on, I get a generic error message "An error was encountered while updating this add-on.".
Is this a known problem?

Shares pages and blogs with groups is now available for both OnDemand and Download customers. See the following post for more details:

http://blogs.atlassian.com/2013/07/introducing-group-sharing-get-everyone-in-one-fell-swoop/

Using OnDemand?

You’ve been auto-updated – log in and start sharing with groups today.

Using Confluence Download?

Confluence 5.1 and above: Update to the latest version of the Share Page system add-on via the Universal Plugin Manager in the Confluence Admin console.

The new version of this plugin will be bundled with Confluence 5.2 which is scheduled for release in early August.

I'm following this thread because I have the same need.

Here to report that I AM able to share a page with an Active Directory group. Can provide additional details if you'd like.

John

infrastructure1, stevenp, if you could replicate with support that would be ideal, then they can get a bug report with the details raised.

This will be bundled in 5.2 as part of the release.

The same thing appears to be happening with my set up as well. If I manually create a group within Confluence it will send to the group of people, If I use the groups replicated from AD it appears not to send.

Is this working for everyone? I'm synchronising 2 OU's from my Active Directory (1 for users and 1 for distribution groups) and whilst adding the plugin now detects that these groups exist (auto-complete works) it doesn't appear to send to everyone in that group. Happy to replicate this with support to show the issue.

Also, is this the way the fix will be rolled into 5.2 (via plugin) or will it be baked into the release?

A really good news would be a backwards compatible version for CF 4.3!
So all user that have to stick with the older version are still locked out from this very basic functionality...

For those running 5.1, we've made a backwards compatible version available that works with 5.1 - 5.1.4. You should be able to update to it via the UPM or download it from the Marketplace.

@aleksandar.borojevic Please, vote JRA-33735 JRA-33736

I share the same opinion like Lee. It would be very useful to have this feature in Jira as well.

This feature should be expanded to JIRA, too!

Can't wait to see this!

Thanks, Jean. I think i have already added a comment there.

apokharel yeah, mentions support for groups is being tracked in https://jira.atlassian.com/browse/CONF-23015

Excited about this.Thank you. Can this be included in the @mention as well?

This is almost too good to be true!

Thank you, I appreciate it.

very happy that this has arrived

Agreed, a BIG thank you!

Way to go jmlemieux!

This will be in OD soon (week or so) and is bundled in 5.2. It relies on new API for quickly searching for groups, and thus can't be back-ported to earlier releases.

This makes sense. When I am able to share with single users, why not with groups? Since we are running many spaces for large user groups it is not very practicable to put in 50 or more userids into the share field.

can you provide an add-on for 4.3 please?

Mid/late July is the current plan.

"Jean-Michel Lemieux [Atlassian] added a comment - 08/Apr/13 8:30 AM
It will be in 5.2 and in OnDemand (sooner). We don't have plans to backport to 5.1."

When will Confluence 5.2 be released?

really missing this basic function

This feature tremendously influences user acceptance. Outlook should not be superior over confluence in sharing your confluence pages! Since Atlassian rocks - please let us hear the full scale with group shares.

a Must have for me, too.
A Must Have for getting this feature added to 4.3, too!

This great Mail plugin which was given to us earlier as a work-around, has been depreciated on Confluence 4.x without replacement (as this request here hasn't been delivered yet). How can Atlassian depreciate existing functionality but not complete the functionality like this here at the same time?

What stevenp said is accurate. If the groups are sync'd into Confluence from your directory server, then they will show as they will also now in the restrictions dialog.

Good question. I expect the groups from AD will work, currently you can propagate them into CF so I expect you will be able to share using them.

Will this display groups that are from Active Directory/LDAP or only local groups?

Thanks for the update Jean-Michel.

It will be in 5.2 and in OnDemand (sooner). We don't have plans to backport to 5.1.

Will this fix be included in the next download release for 5.1?

thanks,