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  1. Atlassian Intelligence
  2. AI-795

Restore the ability to search for Site Spaces (exclude Personal Spaces)

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    • Our product teams collect and evaluate feedback from a number of different sources. To learn more about how we use customer feedback in the planning process, check out our new feature policy.

      NOTE: This suggestion is for Confluence Cloud. Using Confluence Server? See the corresponding suggestion.

      This is not so much a "new feature" as much as a plea to restore an old feature.

      In Confluence 5.1 (and earlier?) you used to be able to limit a search to Site Spaces ... i.e. exclude Personal Spaces. (There was also the option to search only Personal Spaces, but this was not nearly as useful.)

      Somewhere between Confluence 5.1 and 5.5, Site Spaces was removed as an option.

      This was a very important feature because pages in Personal Spaces have a bad habit of bubbling to the top of search results, and they are rarely the desired result. Being able to simply exclude those pages, caused an immediate improvement to the search results.

      In fact, I contend it should have been – or been settable as – the default behavior.

            [AI-795] Restore the ability to search for Site Spaces (exclude Personal Spaces)

            Marini Marini added a comment - - edited

            Hi 4555db5a5f8f,

            When you click Spaces -> View all spaces, do you see a built-in filter names Communal?

            Marini Marini added a comment - - edited Hi 4555db5a5f8f , When you click Spaces -> View all spaces , do you see a built-in filter names Communal ?

            Hi Marini!
            I have tried to make in that way no luck.

            Gonchik Tsymzhitov added a comment - Hi Marini! I have tried to make in that way no luck.

            Marini Marini added a comment - - edited

            Hello everyone,

            That feature is back in Cloud! Refer to https://community.atlassian.com/t5/Confluence-Cloud-articles/A-refreshed-Space-directory-for-Confluence-Cloud/ba-p/1530440.Check the Jacob Brunson's comment on Dec 01, 2020.

            Apparently, Atlassian is trying to move away from the "Site" terminology. So, if you want to view only "Site Space", select "Communal" from the filter list.

            As usual, the Confluence dev team is very slow in resolving bugs/suggestions tickets even after they already fixed them.

            Marini Marini added a comment - - edited Hello everyone, That feature is back in Cloud! Refer to https://community.atlassian.com/t5/Confluence-Cloud-articles/A-refreshed-Space-directory-for-Confluence-Cloud/ba-p/1530440 .Check the Jacob Brunson's comment on Dec 01, 2020. Apparently, Atlassian is trying to move away from the "Site" terminology. So, if you want to view only "Site Space", select "Communal" from the filter list. As usual, the Confluence dev team is very slow in resolving bugs/suggestions tickets even after they already fixed them.

            Darryl Lee added a comment -

            Wait. You removed this on Cloud? C'mon... how are we supposed to move to Cloud if you keep removing functionality? Oh wait....

            Darryl Lee added a comment - Wait. You removed this on Cloud? C'mon... how are we supposed to move to Cloud if you keep removing functionality? Oh wait....

            RaeRo added a comment -

            +1

            We're starting to use other tools since personal spaces clutter up the search results and our teams have decided they don't want to store information there. 

            RaeRo added a comment - +1 We're starting to use other tools since personal spaces clutter up the search results and our teams have decided they don't want to store information there. 

            If I may make a comment ... Atlassian needs to do a better job of things like this.

            1. This was an important feature that used to be in the product, that then disappeared.
            2. By important, I mean that spoke to the heart of a chief complaint about your product ... "I can't find anything".  The removal of this feature diminished  the product in a non-trivial way.
            3. Even worse, the documentation for the product still touted the feature, which only emphasized that it used to be there.
            4. When this was pointed out by customers, rather than add the feature back in, they just removed it from the documentation!
            5. Two and a half years later, the feature is still unassigned.

            Fred Bunting added a comment - If I may make a comment ... Atlassian needs to do a better job of things like this. This was an important  feature that used to be in the product , that then disappeared. By important , I mean that spoke to the heart of a chief complaint about your product ... "I can't find anything".  The removal of this feature diminished  the product in a non-trivial way. Even worse, the documentation for the product still touted the feature, which only emphasized that it used to be there . When this was pointed out by customers, rather than add the feature back in, they just removed it from the documentation! Two and a half years later, the feature is still unassigned.

            +1

            Kurt Newcomb added a comment - +1

            Yup, I have CS staff that create their own pages in their Personal Site that mirrors a lot of information in our documentation (typically they do it to reinforce their own learning). These absolutely need to be excluded from search in certain places as we've had a few instances where someone has provided a link to a person space page to a client, the client has they called us up and complained about not being able to log in to access the content (all of our client facing documentation is Anonymous access so they should NEVER log in).

            bradley_bristowstagg added a comment - Yup, I have CS staff that create their own pages in their Personal Site that mirrors a lot of information in our documentation (typically they do it to reinforce their own learning). These absolutely need to be excluded from search in certain places as we've had a few instances where someone has provided a link to a person space page to a client, the client has they called us up and complained about not being able to log in to access the content (all of our client facing documentation is Anonymous access so they should NEVER log in).

            Linked ticket to CONF-33161.

            Fred Bunting added a comment - Linked ticket to CONF-33161 .

            This is annoying for us as well. Personal spaces that don't contain pertinent info but simply have a matching word often jump to the top of our search results now and it's a pain.

            Celina Kincaid added a comment - This is annoying for us as well. Personal spaces that don't contain pertinent info but simply have a matching word often jump to the top of our search results now and it's a pain.

              Unassigned Unassigned
              fred.bunting Fred Bunting
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                Created:
                Updated: