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Suggestion
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Resolution: Unresolved
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Would like the option for JIRA Administrators to be able to specify the default global kanban sub-filter used to seed new kanban boards.
The issue we're seeing is, people create a few boards for a Project and when one of them creates a Release to clear things from their board, it disappears from everyone else's board. Additionally, if people create boards that span Projects which they may not be Admins in, they cannot create Releases in those Projects and thus get an error when they try to create a Release on their board.
So the current default sub-filter is sub-optimal for us and we'd like to change it to something like:
resolution is EMPTY OR (resolution is not EMPTY AND resolved > -7d)
so as to have things drop off our Kanban board automatically after 7 days which is a more logical way to manage a Kanban board rather than having to constantly create Releases to clear it. And we'd like the ability to make that the default so we don't have to constantly have users 'fix' their kanban boards.
- Wiki Page
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![[Atlassian Documentation] Page](/images/icons/generic_link_16.png "[Atlassian Documentation] Page")
Wiki Page
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[JSWSERVER-13180] Customize the global default kanban sub-filter
Hello,
I really like this suggestion.
The way Kanban currently works (with released versions) can be very confusing and does not apply to all use cases.
For instance, I used it to manage an external QA team's tasks. Tasks would be created by me on the left and would be resolved by the team and then closed by me after I've verified the work. However I quickly realised that they would never disappear unless I artificially create a version and release it.
Eventually I discovered the sub-filter and fixed it as suggested by OP.
Having a screen to ask you whether you are release or time based would be great to clarify things from the start.
Or a clever tutorial popin if the board detects that things start to rote in the last column.
I think a nice way to turn this into an even better feature would be at creation of a Kanban board you get the option to pick from a pre-defined (administrator managed) list of Sub-Filters based on the type of Kanban team you are. i.e.:
Choose your Sub-Filter:
- Release Based - you want to manually clear Stories off your board with periodic Releases
- Time Based - you want closed Stories to automatically drop off your board after 7 days
- Other - write your own sub-filter query
Based on Atlassian's own advice on keeping Kanban boards performant, I think the default sub filter should at the very least be:
fixVersion in unreleasedVersions("PROJ") OR fixVersion is EMPTY
where "PROJ" is the key of the project for which the board is initially created.