Summary

When a space in Confluence is archived, it remains in that state indefinitely unless manually reviewed and deleted by an admin. This can lead to clutter and inefficient use of storage resources. By implementing a retention period, admins can receive automated notifications to review archived spaces after a specified time, ensuring that only necessary spaces are retained.

Impact

• Efficiency: Streamlines the management of archived spaces by automating notifications and potential deletions.

• Resource Management: Helps in optimizing storage by removing unnecessary archived spaces.

• User Experience: Enhances the admin experience by reducing manual oversight and potential oversight of outdated spaces.

Suggestion for Implementation

Introduce a configurable field within the space settings that allows admins to set a retention period for archived spaces. Once the retention period is reached, an automated notification should be sent to the admin, prompting them to review the space. If no action is taken, the space could be automatically deleted or flagged for deletion.