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Type:
Suggestion
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Resolution: Unresolved
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Component/s: Confluence Automation
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None
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1
Add the ability to automate Space Archival when a Space's "Last Viewed" in Site Analytics is older that a certain time period.
Desired feature:
Create a rule that is includes a branch which cycles through Spaces in a Site and based on the Space's "Last Viewed" value of a certain time period (eg. greater than 9 months ago or 1 year ago) set the Space to Archived. (Image attached to show that Site Analytics captures a value of Last viewed.)
There is already a Archive space action in Automation, but determining the condition in which to use it is not obvious or may not possible currently.
Use Case:
Product Administrators want to use out of the box features in Confluence Cloud to groom their site. They want to remove older spaces (based on last viewed) out of the index so their content is not discovered in Search.
After a space is Archived, administrators can take further action to delete Spaces. Keeping usability, size and product performance in check.