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  1. Confluence Data Center
  2. CONFSERVER-7260

Ability to specify maximum number of attachment versions and expiry date (Attachment Archive Control)

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    • We collect Confluence feedback from various sources, and we evaluate what we've collected when planning our product roadmap. To understand how this piece of feedback will be reviewed, see our Implementation of New Features Policy.

      NOTE: This suggestion is for Confluence Server. Using Confluence Cloud? See the corresponding suggestion.

      If attachment versions are older than a specified time they should optionally either deleted or archived

            [CONFSERVER-7260] Ability to specify maximum number of attachment versions and expiry date (Attachment Archive Control)

            Jacqueline Bietz added a comment -
            Atlassian Update – 08 January 2024

            Hi everyone,

            This is Jacqui from the Confluence team. I'm pleased to let you know that we released retention rules in Confluence DC 7.16, enabling the automatic cleanup of historical data. You can tell Confluence how many attachment versions you want to keep (by number or age of the versions), and then a scheduled job will delete the excess, in small batches, so as not to impact your site's performance. Here's the full documentation for how this feature works if you wish to explore further.

            Thanks to all those who waited for this feature, we hope you find it useful when administrating Confluence DC.

            Kind regards,

            Jacqueline Bietz

            Associate Product Manager

            Confluence Data Center

            Jacqueline Bietz added a comment - Atlassian Update – 08 January 2024 Hi everyone, This is Jacqui from the Confluence team. I'm pleased to let you know that we released retention rules in Confluence DC 7.16 , enabling the automatic cleanup of historical data. You can tell Confluence how many attachment versions you want to keep (by number or age of the versions), and then a scheduled job will delete the excess, in small batches, so as not to impact your site's performance. Here's the full documentation for how this feature works if you wish to explore further. Thanks to all those who waited for this feature, we hope you find it useful when administrating Confluence DC. Kind regards, Jacqueline Bietz Associate Product Manager Confluence Data Center

            Renan Battaglin added a comment -

            Hey everyone,

            A quick update and a request for help.

            We are very close to shipping a solution that would allow admins to set retention rules for page and attachment versions, and for automatically purging trash in Confluence.

            However, we need your help to validate the UI and refine how we communicate the options.

            We are planning to run a few user testing sessions over the next couple of weeks and would love if you could participate and give us your feedback.

            What's involved?

            • Sessions will be 45 minutes in length and conducted over video conference, with our team in Sydney.

            How do I participate?

            • We will confirm a few details before sending through a calendar invitation with video conference details
            • During the session, we will show you the UI for the feature we are planning to ship and ask you to complete a few tasks so we can learn about how easy the UI is to understand and what could be improved.
            • As a token of our appreciation, you'll receive a thank you gift following the completion of your session.

            We can't guarantee that we will be able to speak with all interested parties but we definitely appreciate your interest and enthusiasm to help us make Confluence easier and more enjoyable to use.

            Thanks,

            Renan | Product Manager, Confluence Server and Data Center

            Renan Battaglin added a comment - Hey everyone, A quick update and a request for help. We are very close to shipping a solution that would allow admins to set retention rules for page and attachment versions, and for automatically purging trash in Confluence. However, we need your help to validate the UI and refine how we communicate the options. We are planning to run a few user testing sessions over the next couple of weeks and would love if you could participate and give us your feedback. What's involved? Sessions will be 45 minutes in length and conducted over video conference, with our team in Sydney. How do I participate? If you're interested in speaking to us, please send us an email at rpit@atlassian.com We will confirm a few details before sending through a calendar invitation with video conference details During the session, we will show you the UI for the feature we are planning to ship and ask you to complete a few tasks so we can learn about how easy the UI is to understand and what could be improved. As a token of our appreciation, you'll receive a thank you gift following the completion of your session. We can't guarantee that we will be able to speak with all interested parties but we definitely appreciate your interest and enthusiasm to help us make Confluence easier and more enjoyable to use. Thanks, Renan | Product Manager, Confluence Server and Data Center

            Renan Battaglin added a comment -

            Hi all,

            Thank you for your votes and comments on your experience with page versions.

            The Confluence team is exploring technical and user experience improvements for page versions. We've received feedback on various aspects of this problem and would like to speak with Confluence Server/Data Center customers to better understand the concerns and problems.

            What's involved?

            • Sessions will be 45 minutes in length and conducted over video conference, with our team in Sydney.

            How do I participate?

            • We will confirm a few details before sending through a calendar invitation with video conference details
            • During the session, we'll start with a general chat to understand more about your role and your company, then dive deeper into your experience with the page versions - what's working well, what isn't working well and suggestions for improvement.
            • As a token of our appreciation, you'll receive a thank you gift following the completion of your session.

            We can't guarantee that we will be able to speak with all interested parties but we definitely appreciate your interest and enthusiasm to help us make Confluence easier and more enjoyable to use.

            Thanks,

            Renan | Product Manager, Confluence Server and Data Center

            Renan Battaglin added a comment - Hi all, Thank you for your votes and comments on your experience with page versions. The Confluence team is exploring technical and user experience improvements for page versions. We've received feedback on various aspects of this problem and would like to speak with Confluence Server/Data Center customers to better understand the concerns and problems. What's involved? Sessions will be 45 minutes in length and conducted over video conference, with our team in Sydney. How do I participate? If you're interested in speaking to us, please send me an email at rbattaglin@atlassian.com We will confirm a few details before sending through a calendar invitation with video conference details During the session, we'll start with a general chat to understand more about your role and your company, then dive deeper into your experience with the page versions - what's working well, what isn't working well and suggestions for improvement. As a token of our appreciation, you'll receive a thank you gift following the completion of your session. We can't guarantee that we will be able to speak with all interested parties but we definitely appreciate your interest and enthusiasm to help us make Confluence easier and more enjoyable to use. Thanks, Renan | Product Manager, Confluence Server and Data Center

            Sebastien Picard added a comment -

            And now, can we get this feature ? We need it.

            Any news as of when we could expect it to be rolled out ?

            Tx

            Sebastien Picard added a comment - And now, can we get this feature ? We need it. Any news as of when we could expect it to be rolled out ? Tx

            Open Europa Wikis Team added a comment -

            Any news 11 years after?

            Open Europa Wikis Team added a comment - Any news 11 years after?

            Hans-Hermann Hunfeld added a comment -

            We have the same concerns to upgrade our Confluence from 500 (IT-internal) users to global 10k users as attachment handling can blew up our SAN. Please note that Atlassian recommends to use local file storage but also fast I/Os, so we do not simply use local HDD but fast network storage. Therefor you cannot simply ignore to clean up from time to time your attachments to the latest 5-10 versions. SAN storage isn´t that cheap as local HDD...

            Hans-Hermann Hunfeld added a comment - We have the same concerns to upgrade our Confluence from 500 (IT-internal) users to global 10k users as attachment handling can blew up our SAN. Please note that Atlassian recommends to use local file storage but also fast I/Os, so we do not simply use local HDD but fast network storage. Therefor you cannot simply ignore to clean up from time to time your attachments to the latest 5-10 versions. SAN storage isn´t that cheap as local HDD...

            Kevin Hughes added a comment -

            I have waited (im)patiently for the ability to tidy up pages by removing old versions using the remote API and in 5.1 this was provided. HOWEVER the 5.1 solution does ABSOLUTELY NOTHING for attachements which continue to clutter my database. In my case teh attachemtns contribute far more to the total DB size than the apges themselves as they are mainly graphics.

            PLEASER take the next small step and make it possible to tidy attachemtns in the same way I can tidy pages....

            Kevin Hughes added a comment - I have waited (im)patiently for the ability to tidy up pages by removing old versions using the remote API and in 5.1 this was provided. HOWEVER the 5.1 solution does ABSOLUTELY NOTHING for attachements which continue to clutter my database. In my case teh attachemtns contribute far more to the total DB size than the apges themselves as they are mainly graphics. PLEASER take the next small step and make it possible to tidy attachemtns in the same way I can tidy pages....

            Mitchell Ashley added a comment -

            Add ability to specify how many attachment versions to keep. For example: keep the most recent 10 attachment versions.

            Mitchell Ashley added a comment - Add ability to specify how many attachment versions to keep. For example: keep the most recent 10 attachment versions.

              Unassigned Unassigned
              noam@atlassian.com Noam Field
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              30 Start watching this issue

                Created:
                Updated:
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